Audit Trail: Export Expense Claims Report
Sections in this article
1. Install G-Accon for Xero Google Sheets add-on if you don't have it installed.
2. Connect Google Sheets to Xero organisation (or multiple organisations).
3. Select from the menu Add-ons -> G-Accon for Xero -> Reports Designer -> Design History/Notes Reports -> Expense Claims.
How to design a template for the report?
Select Expense Claims object (table) from the drop down menu. You can select all or some attributes based on your preferences.
To find a certain field in the attributes list, you can type the name of the attribute and all attributes which have the entered values in it will be highlighted in the below box.
You have the ability select or unselect All attributes for the chosen object.
You can also expend the object’s structure to see all underlining attributes or collapse it.
There is another feature – the Change Column Order functionality. This functionality allows you to get all your data in column order you have defined in your template. During the manual or automated refresh, the order will stay as you defined it. You also can change the order back to the default settings by using the Change Pull Settings option.
There are required and optional attributes for Expense Claims report.
- Dynamic Date Range
You have the ability to set up the Dynamic Date Range. The report data will be calculated based on the selected Date Range. For your convenience, there are pre-populated values such as This Month, This Quarter, This Year, Last Month, and so on.
- Static Date Range
You also have the ability to set up the Static Date Range
To and From
- Custom Date Range
You can also use the cell reference (the icons next to "To" and "From" fields) to set up the custom dates from your google sheet.
Change Pull Settings (Optional Feature)
Change Pull Settings allows you to perform the following operations:
- Create a new Google Sheet
- Enforce pick list values
- Create deep link to Xero
- Freeze Data Table Header
- Keep Original Formatting
- Remove total/summary rows
- Retrieve headers
- Create a Data Table around pulled data
- Display Date Range
- Exclude from Auto Refresh
- Highlight Every Other Row
You can also provide the start cell, for instance, A11. And provide the name of the template in Template Name field, for instance, Template 1.
To execute the process, click on the
Execute button. The report will be populated in the Google Sheet.
Select the field to filter by (Optional Feature)
Select the field to filter by allows you to perform the following operations:
- Filter By Field
- Filter By IDs
Order Results By (Optional Feature)
Order Results By filters allows you to order your result by:
- Order By Filter
- Order Type (Descending/Ascending)
How to schedule automatic data refresh?
To schedule the auto refresh, you can create a workflow thru the option Create Workflow
and schedule auto refresh and notification processes.
Automatic workflow allows users to create different workflows, include specific templates,
set up the different schedules for different workflows, notify the customers, clients, and the team members
using different automatic notifications within the same spreadsheet.
See the Create Workflow for further information.
How to modify your report and update your template?
You are in the middle of the refresh process and you realize you need to modify your report. You need to select Add-ons -> G-Accon for Xero ->
Update/Modify/Delete Templates for Current Sheet
Select the object, make the necessary changes to it and
Update the template or
Update and Execute the new query.
Install G-Accon for Xero Free Trial from Google Workspace Marketplace:
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